Best Email Hosting Netherlands 2025

Professional email hosting is essential for businesses and entrepreneurs. Your own domain name in your email address (name@yourbusiness.com) radiates professionalism and increases trust.

Email Hosting vs Free Email

Why Paid Email Hosting?

Free email (Gmail, Outlook.com):

• No costs
• Limited storage (15GB)
• No own domain name
• Less professional

Professional email hosting:

• Own domain name (@yourbusiness.com)
• More storage (10GB - unlimited)
• Better spam filtering
• Technical support
• Privacy and ownership

Best Email Hosting Providers Netherlands

TransIP Email

Price: €1/month per mailbox

Features:

• 10GB storage per mailbox
• IMAP/POP3/SMTP
• Webmail interface
• Spam & virus filter
• Dutch support
• GDPR compliant

Suitable for: SMB, startups, freelancers

Vimexx Email Hosting

Price: €1.50/month per mailbox

Features:

• 25GB storage
• Calendar and contacts sync
• Mobile apps support
• ActiveSync
• 99.9% uptime guarantee

Suitable for: Small businesses

Microsoft 365 Business Basic

Price: €5.10/month per user

Features:

• 50GB mailbox storage
• Office Online (Word, Excel, PowerPoint)
• 1TB OneDrive storage
• Teams for collaboration
• Premium security features

Suitable for: Growing businesses, teams

Google Workspace

Price: €5.75/month per user

Features:

• 30GB Gmail storage (Business Starter)
• Google Drive, Docs, Sheets
• Google Meet video conferencing
• Shared calendars
• Admin console

Suitable for: Companies using Google tools

Web Hosting with Free Email

Many web hosting packages include free email hosting:

Included with Web Hosting

• SiteGround: Unlimited email accounts
• TransIP: From 5 mailboxes free
• Vimexx: Email hosting included

Note: "Unlimited" email often means shared resources. For professional use, dedicated email accounts are better.

Email Hosting Features Comparison

Basic Features (all providers)

• IMAP/POP3 access
• SMTP sending
• Webmail interface
• Spam filtering
• Virus scanning

Premium Features

• ActiveSync: Push email on mobile
• Calendar sync: Shared calendars
• Contacts sync: Central address book
• Archiving: Email retention for compliance
• Backup: Automatic email backup

Email Security & Privacy

GDPR Compliance

Choose Dutch or European providers for:

• Data storage within EU
• GDPR compliance
• Dutch legislation
• Privacy guarantees

Security Features

• SPF records: Prevent email spoofing
• DKIM signing: Sender authentication
• DMARC policy: Email security protocol
• TLS encryption: Encrypted connection
• Two-factor authentication: Extra login security

Email Migration

Switching to new email hosting:

Migration Steps

1. Backup current emails via IMAP export
2. Create new email accounts
3. Update DNS records (MX, SPF, DKIM)
4. Import emails to new accounts
5. Configure email clients
6. Test before production use

Migration Tools

• imapsync: Open source migration tool
• Provider migration tools: Often offered free
• Outlook import/export: For small migrations

Email Client Support

All providers support standard email clients:

Desktop Clients

• Microsoft Outlook
• Apple Mail
• Mozilla Thunderbird

Mobile Apps

• iOS Mail app
• Android Gmail app
• Outlook mobile app

Webmail

• Accessible via browser
• No installation needed
• Access everywhere

Cost Comparison

Budget Option (€1-2/month)

• TransIP, Vimexx
• Basic email functionality
• 10-25GB storage
• Suitable for: 1-5 employees

Premium Option (€5-6/month)

• Microsoft 365, Google Workspace
• Office apps included
• Collaboration tools
• Suitable for: Teams, growing businesses

Compare Hosting & Email Packages

Want to combine web hosting with email? Check our hosting comparison tool to compare packages.

Conclusion

The best email hosting for the Netherlands depends on your budget and needs. For simple business email, TransIP or Vimexx are excellent (€1-2/month). For teams with collaboration needs, Microsoft 365 or Google Workspace are the better choice (€5-6/month). Always choose a Dutch or European provider for GDPR compliance.